What information must my pay stub include under New York law?

What the Law Says

New York State law mandates detailed information on every employee’s wage statement (pay stub) to ensure transparency and accountability in wage payments.

Employers in New York must provide a written wage statement with each payment of wages. This applies to all employees — hourly, salaried, part-time, and full-time — unless specifically exempted by law.

The wage statement must be issued at the time of each wage payment and contain at least the following seven items: gross wages, total hours worked (for non-exempt employees), applicable hourly rates, deductions, net wages, the dates of the pay period covered, and the employer’s name, address, and phone number.

Employers must keep payroll records — including wage statements — for six years. Employees have the right to inspect or receive copies of their wage statements upon request.

Statutory Text

Every employer shall furnish each employee with a wage statement with every payment of wages. Such wage statement shall list: (i) gross wages; (ii) deductions; (iii) net wages; (iv) the name of the employer; (v) the address and phone number of the employer; (vi) the period covered by the payment; (vii) the rate or rates of pay and basis thereof, such as regular hourly rate, overtime rate, commission rate, etc.; and (viii) if the employee is paid on an hourly basis, the number of hours worked.

— 12 NYCRR §142-2.3 — Wage Statements

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